1. Function keys
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F1
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Undo
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F2
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Cut text from the active cell
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Shift+F2
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Edit a cell comment
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F3
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Copy text from the active cell
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Shift+F3
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Open the Formula Builder
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F4
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Paste text into the active cell
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Shift+F4
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Repeat the last Find (Find Next)
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⌘+F4
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Close the window
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F5
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Display the Go To dialog box
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Shift+F5
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Display the Find dialog box
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⌘+F5
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Restore the window size.*
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F6
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Move to the next pane in a workbook that has been
split
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Shift+F6
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Move to the previous pane in a workbook that has
been split
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⌘+F6
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Move to the next workbook window
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⌘+Shift+F6
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Move to the previous workbook window
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F7
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Check spelling
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F8
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Turn on extend selection mode; used with arrow
keys or cursor
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Shift+F8
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Add to the selection
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Option+F8
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Display the Macro dialog box
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F9
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Calculate all sheets in all open workbooks.
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Shift+F9
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Calculate the active sheet.
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Shift+F10
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Display a contextual menu.
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⌘+F10
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Maximize or restore the workbook window
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Option+F10
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Make the first button on a floating toolbar active
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F11
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Insert a new chart sheet.
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Shift+F11
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Insert a new sheet.
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⌘+F11
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Insert an Excel 4.0 macro sheet
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F12
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Display the Save As dialog box.
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⌘+F12
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Display the Open dialog box
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Ctrl+Shift+F12
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Display the Print dialog box
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*Conflicts with a default Mac OS X key assignment.
Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System
Preferences - Under Hardware - Keyboard - Click the Keyboard
Shortcuts tab,- clear the On check box for the key assignment
that you want to turn off.
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2. Moving and scrolling in a
sheet or workbook
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Arrow Keys
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Move one cell up, down, left, or right
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Ctrl+Arrow Key
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Move to the edge of the current data region
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Home
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Move to the beginning of the row
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Ctrl+Home./Ctrl+End
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Move to the beginning / to the end of the sheet
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Page Down/Page Up
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Move down one screen / up one screen
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Option+Page Down/Option+Page Up
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Move one screen to the right / to the left
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Ctrl+Page Down/Ctrl+Page Up
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Move to the next sheet / to the previous sheet in
the workbook
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Ctrl+Tab/ Ctrl+Shift+Tab
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Move to the next workbook / move to the previous
workbook or window
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F6/Shift+F6
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Move to the next pane / move to the previous pane
in a workbook that has been split
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Ctrl+Delete
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Scroll to display the active cell
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Ctrl+g
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Display the Go To dialog box
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⌘+f
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Display the Find dialog box
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⌘+g
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Repeat the last Find action (same as Find Next)
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Tab
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Move between unlocked cells on a protected sheet
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3. Previewing and printing
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⌘+p
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Display the Print dialog box
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Arrow Keys
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In print preview, move around the page when zoomed
in
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Ctrl+Arrow Down
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In print preview, move to the last page when
zoomed out
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4. Entering data on a sheet
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Return
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Complete a cell entry and move forward in the
selection
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Ctrl+Option+Return
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Start a new line in the same cell
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Ctrl+Return
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Fill the selected cell range with the text that
you type
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Shift+Return
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Complete a cell entry and move back in the
selection
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Tab
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Complete a cell entry and move to the right in the
selection
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Shift+Tab
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Complete a cell entry and move to the left in the
selection
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Esc
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Cancel a cell entry
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Delete
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Delete the character to the left of the insertion
point, or delete the selection
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Delete ⌦
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Delete the character to the right of the insertion
point, or delete the selection
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Ctrl+Delete ⌦
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Delete text to the end of the line
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Arrow Keys
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Move one character up, down, left, or right
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Home
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Move to the beginning of the line
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⌘+y
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Repeat the last action
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Shift+F2
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Edit a cell comment
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Ctrl+d
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Fill down
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Ctrl+r
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Fill to the right
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Ctrl+l
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Define a name
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5. Working in cells or the
Formula bar
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Delete
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Edit the active cell and then clear it, or delete
the preceding character in the active cell as you edit the cell contents
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Return
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Complete a cell entry
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Ctrl+Shift+Return
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Enter a formula as an array formula
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Esc
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Cancel an entry in the cell or formula bar
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Ctrl+a
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Display the Formula Builder after you type a valid
function name in a formula
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⌘+k
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Insert a hyperlink
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Ctrl+u
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Edit the active cell and position the insertion
point at the end of the line
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Shift+F3
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Open the Formula Builder
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⌘+=
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Calculate all sheets in all open workbooks
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⌘+Shift+=
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Calculate the active sheet
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=
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Start a formula
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⌘+t
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Toggle the formula reference style between
absolute, relative, and mixed
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⌘+Shift+t
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Insert the AutoSum formula
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Ctrl+; (semicolon)
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Enter the date
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⌘+; (semicolon)
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Enter the time
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Ctrl+Shift+"
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Copy the value from the cell above the active cell
into the cell or the formula bar
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Ctrl+` (grave accent)
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Alternate between displaying cell values and
displaying cell formulas
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Ctrl+' (apostrophe))
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Copy a formula from the cell above the active cell
into the cell or the formula bar
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Ctrl+Option+Arrow Down
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Display the AutoComplete list
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Ctrl+l
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Define a name
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6. Formatting and editing
data
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⌘+Shift+l
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Display the Style dialog box
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⌘+1
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Display the Format Cells dialog box
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Ctrl+Shift+~
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Apply the general number format
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Ctrl+Shift+$
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Apply the currency format with two decimal places
(negative numbers appear in red with parentheses)
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Ctrl+Shift+%
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Apply the percentage format with no decimal places
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Ctrl+Shift+^
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Apply the exponential number format with two
decimal places
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Ctrl+Shift+#
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Apply the date format with the day, month, and
year
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Ctrl+Shift+@
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Apply the time format with the hour and minute,
and indicate A.M. or P.M.
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Ctrl+Shift+!
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Apply the number format with two decimal places,
thousands separator, and minus sign (-) for negative values
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⌘+Option+0 (zero)
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Apply the outline border around the selected cells
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⌘+Option+Arrow Right
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Add an outline border to the right of the
selection
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⌘+Option+Arrow Left
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Add an outline border to the left of the selection
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⌘+Option+Arrow Up
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Add an outline border to the top of the selection
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⌘+Option+Arrow Down
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Add an outline border to the bottom of the
selection
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⌘+Option+-
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Remove outline borders
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⌘+b
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Apply or remove bold formatting
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⌘+i
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Apply or remove italic formatting
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⌘+u
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Apply or remove underscoring
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⌘+Shift+x
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Apply or remove strikethrough formatting
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Ctrl+9
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Hide rows
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Ctrl+Shift+(
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Unhide rows
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Ctrl+0 (zero)
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Hide columns
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Ctrl+Shift+)
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Unhide columns
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⌘+Shift+w
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Add or remove the shadow font style
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⌘+Shift+d
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Add or remove the outline font style
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Ctrl+u
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Edit the active cell
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Esc
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Cancel an entry in the cell or the formula bar
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Delete
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Edit the active cell and then clear it, or delete
the preceding character in the active cell as you edit the cell contents
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⌘+v
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Paste text into the active cell
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Return
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Complete a cell entry
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Ctrl+Shift+Return
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Enter a formula as an array formula
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Ctrl+a
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Display the Formula Builder after you type a valid
function name in a formula
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7. Working with a selection
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⌘+c
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Copy the selection
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⌘+x
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Cut the selection
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⌘+v
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Paste the selection
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⌘+Ctrl+v
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Paste special
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Delete
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Clear the contents of the selection
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Ctrl+-
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Delete the selection
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⌘+Shift+c
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Copy a style
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⌘+Shift+v
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Paste a style
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Ctrl+Option+c
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Copy text or graphics to the Scrapbook
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Ctrl+Option+v
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Paste to the Scrapbook
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⌘+z
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Undo the last action
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Return
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Move from top to bottom within the selection
(down), or move in the direction that is selected in Edit in
thePreferences dialog box
(Excel menu, Preferences command)
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Shift+Return
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Move from bottom to top within the selection (up),
or move opposite to the direction that is selected in Edit in
the Preferences dialog box
(Excel menu, Preferences command)
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Tab
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Move from left to right within the selection, or
move down one cell if only one column is selected
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Shift+Tab
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Move from right to left within the selection, or
move up one cell if only one column is selected
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Ctrl+. (Period)
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Move clockwise to the next corner of the selection
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Ctrl+Option+Arrow Right
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Move to the right between nonadjacent selections
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Ctrl+Option+Arrow Left
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Move to the left between nonadjacent selections
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⌘+Ctrl+m
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Insert graphics using the Media Browser
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8. Selecting cells, columns,
or rows
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Shift+Arrow Key
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Extend the selection by one cell
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Ctrl+Shift+Arrow Key
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Extend the selection to the last nonblank cell in
the same column or row as the active cell
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Shift+Home
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Extend the selection to the beginning of the row
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Ctrl+Shift+Home
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Extend the selection to the beginning of the sheet
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Ctrl+Shift+End
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Extend the selection to the last cell used on the
sheet (lower-right corner)
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Ctrl+Space
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Select the entire column
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Shift+Space
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Select the entire row
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⌘+a
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Select the entire sheet
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Shift+Delete
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Select only the active cell when multiple cells
are selected
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Shift+Page Down
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Extend the selection down one screen
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Shift+Page Up
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Extend the selection up one screen
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Ctrl+6
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Alternate between hiding objects, displaying
objects, and displaying placeholders for objects
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Ctrl+7
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Show or hide the Standard toolbar
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F8
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Turn on the capability to extend a selection by
using the arrow keys
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Shift+F8
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Add another range of cells to the selection; or
use the arrow keys to move to the start of the range you want to add, and
then press F8 and the arrow keys to select the next range
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Ctrl+/
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Select the current array, which is the array that
the active cell belongs to
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Ctrl+\
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Select cells in a row that don't match the value
in the active cell in that row. You must select the row starting with the
active cell.
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Ctrl+Shift+[
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Select only cells that are directly referred to by
formulas in the selection
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Ctrl+[
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Select cells in a column that don't match the
value in the active cell in that column. You must select the column starting
with the active cell.
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Ctrl+Shift+{
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Select all cells that are directly or indirectly
referred to by formulas in the selection
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Ctrl+]
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Select only cells with formulas that refer
directly to the active cell
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Ctrl+Shift+}
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Select all cells with formulas that refer directly
or indirectly to the active cell
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⌘+Shift+z
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Select only visible cells in the current selection
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9. Charts
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F11
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Insert a new chart sheet.*
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Arrow Key
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Cycle through chart object selection
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*Conflicts with a default Mac OS X key assignment.
Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System
Preferences - Under Hardware - Keyboard - Click the Keyboard
Shortcuts tab,- clear the On check box for the key assignment
that you want to turn off.
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10. Data forms
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Arrow Down/Arrow Up
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Move to the same field in the next record /
previous record
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Tab/Shift+Tab
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Move to the next field / previous field that you
can edit in the record
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Return /Shift+Return
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Move to the first field in the next record / in
the previous record
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Page Down/Page Up
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Move to the same field 10 records forward / 10
records back
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Ctrl+Page Down
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Move to a new record
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Ctrl+Page Up
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Move to the first record
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11. Filters and PivotTable
reports
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Option+Arrow Down
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Display the Filter list or PivotTable page field
pop-up menu for the selected cell
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12. Outlining data
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Ctrl+8
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Display or hide outline symbols
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Ctrl+9
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Hide selected rows
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Ctrl+Shift+(
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Unhide selected rows
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Ctrl+0 (zero)
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Hide selected columns
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Ctrl+Shift+)
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Unhide selected columns
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13. Toolbars
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Option+F10
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Make the first button on a floating toolbar active
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Tab
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When a toolbar is active, select the next button
or menu on the toolbar
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Shift+Tab
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When a toolbar is active, select the previous
button or menu on the toolbar
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Ctrl+Tab
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When a toolbar is active, select the next toolbar
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Ctrl+Shift+Tab
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When a toolbar is active, select the previous
toolbar
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Return
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Perform the action assigned to the selected button
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14. Windows
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⌘+Option+1
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Expand or minimize the ribbon
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⌘+Tab
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Switch to the next application
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⌘+Shift+Tab
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Switch to the previous application
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⌘+w
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Close the active workbook window
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⌘+F5*
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Restore the active workbook window size
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F6
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Move to the next pane in a workbook that has been
split
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Shift+F6
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Move to the previous pane in a workbook that has
been split
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⌘+F6
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Switch to the next workbook window
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⌘+Shift+F6
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Switch to the previous workbook window
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Ctrl+F10
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Maximize or restore the workbook window
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⌘+Shift+3*
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Copy the image of the screen to the Clipboard
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⌘+Shift+4*
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Copy the image of the active window to the
Clipboard (after pressing and releasing the key combination, click the window
that you want to take a picture of).
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*Conflicts with a default Mac OS X key assignment.
Turn off the Mac OS X keyboard shortcut for this key. Apple Menu - System
Preferences - Under Hardware - Keyboard - Click the Keyboard
Shortcuts tab,- clear the On check box for the key assignment
that you want to turn off.
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